Invoice Processing and Auto-Updation of Data
with 90% accuracy

Tech Stack - OCR, NLP, AI/ML, Tally

Industry - Finance

📍Mumbai, India

The client is a renowned CFA (Chartered Financial Analyst) firm, recognized across India for its expertise in financial analysis and investment management. Known for its commitment to quality and integrity, the firm has established a strong reputation in the finance and investment sector.

*To respect NDA, the name has not been disclosed.

Background

Some of the challenges faced were:

  • Last-minute invoice processing pressures, which left little room for manual validation.
  • Handling unstructured data formats, such as images, screenshots, handwritten notes, PDF, and Word Documents, that impeded efficiency.
  • Manual entry errors, increasing the risk of financial discrepancies and delays.
  • Vendor communication delays, resulting in strained relationships and missed opportunities for early payment discounts.
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Goals

  • Faster, End-to-End Invoice Processing

  • Automated Data Extraction, ensure compatibility with Excel & Tally

  • Error Reduction in Data updation to Excel & Tally

Our Solution

  • Centralized Invoice Collections

    • Integrated multiple sources (emails, scanned documents, images, and PDFs) into a single pipeline.
    • Automated the extraction of invoices from portals and emails, eliminating manual sorting.

  • AI-Powered Data Extraction

    • Used OCR and NLP technologies to extract key data like invoice numbers, amounts, and vendor details from unstructured formats (PDFs, images, handwritten notes).
    • Structured the extracted data for seamless processing and validation.

  • Automated Data Processing

    • Automatically validated invoice details against purchase orders and vendor records in Tally.
    • Cross-checked data for discrepancies, flagging errors in real time to prevent processing delays.

  • Real-Time Updates and Reporting

    • Synced processed data into Excel and Tally, ensuring consistency and real-time availability.
    • Provided a custom dashboard displaying KPIs like invoice turnaround time, cost savings, and error rates.

  • Vendor Communication & Optimization

    • Automated personalized vendor communication, including payment status updates and discrepancy resolution.
    • Captured early payment discounts, reducing costs and enhancing vendor trust.

How Attention.sh helped

Attention.Sh deployed its Custom AI Solution, tailored to address the client's specific challenges. By automating invoice processing and ensuring seamless integration with their existing systems, the solution:

  • Data Handling

    • Integration with company's mailbox, google drive, and in-house portal
    • Transform Unstructured Data into Actionable Formats
    • Images, Screenshots, Handwritten Notes, PDFs, Word Documents - all other kinds of document handling

  • Reduced Manual Workload

    • Auto-Update of Structured Data into Excel and Tally
    • Flag missing and unclear data
    • 90% reduction in errors due to manual data entry

  • Improved Client Relationships

    • Timely Payments- More Trust
    • Early Payments- Discount Captured
    • Transparent Communication with Real-Time updates and automated notifications

Platform Integrations

Results

  • 98% Accurate Invoice Data

    Errors due to manual processing were almost eliminated.

  • 60% Faster Invoice Processing

    From manual handling to instant automated updates.

  • 50% Boost in Team Efficiency

    Teams could focus on higher-value tasks instead of repetitive data entry.

Performance Evaluation

  • Enhanced Financial Visibility

    Real-time dashboards empowered leadership with actionable insights for strategic planning.

  • Error Reduction

    Reliable AI validation ensured precise updates to Excel and Tally, minimizing discrepancies.

  • Improved Vendor Relations

    Timely payments and transparent communication boosted supplier trust and collaboration.

Do You want to Streamline Your Business?

Talk To Our Team!

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